Privacy Policy
RMC Asia is committed to protecting your privacy and personal data. This policy explains what information we collect, how we use it, and your rights.
RMC Asia provides Cultural Exchange Programs in the form of internships and training placements across Asia and the Middle East. As part of this service, we collect and manage certain personal data to support your participation in our programs.
When you apply for or join a program, we may collect some or all of the following:
- Full name, nationality, and date of birth
- Contact details (email, phone number)
- Academic and professional background (CV, transcript)
- Passport copy and visa documents
- Medical information and emergency contact details
- Travel insurance information
- Background check documents (if required)
- Photos, video, or voice recordings
- IP address and browser/device info (for site analytics)
We collect this data to:
- Assess your eligibility for RMC Asia programs
- Match you with suitable host organizations
- Support your visa and travel arrangements
- Communicate with you during the application and placement process
- Provide customer service and post-placement support
- Share important program updates, promotional offers, or newsletters (with your consent)
We do not sell or rent your data.
Your personal data may be shared only when necessary, with:
- Host organizations (e.g., hotels or resorts) to complete your placement
- Travel or visa service providers, with your consent
- Our internal staff members for application review, coordination, and communication
We may also refer you to trusted third-party partners, but we will always inform you before doing so.
We use secure platforms to store and manage your information, including:
- WordPress & Elementor (website CMS and design)
- Hostinger (website hosting)
- Gravity Forms (online application forms)
- Mailchimp (email marketing and newsletters)
- Stripe or Wise (payment processing)
- Google Workspace (email, file storage, and communication)
- Google Analytics (website performance and visitor analytics)
All platforms follow high standards of data security and encryption. Access is restricted to authorized personnel only.
We keep your data:
- As long as is necessary to complete your placement and support your program
- Longer if you wish to remain on file for future opportunities
- You can request deletion of your data at any time (unless retention is required for legal or administrative reasons)
You have the right to:
- Access the data we hold about you
- Correct or update your data
- Request deletion of your data
- Object to certain types of data processing
- Withdraw your consent at any time
To make a request, please contact us directly at hello@rmcasia.org.
As an international placement provider, we may transfer your data to partners or service providers located outside your home country. We take all necessary steps to ensure your data is protected, regardless of location.
Contact Us
If you have any questions or wish to exercise your rights, please contact us at hello@rmcasia.org.
We may update this policy from time to time. Please review this page periodically to stay informed of any changes.